BUILT FOR · DEALERSHIPS

Rental software for trailer dealerships.

Trailer dealerships have unique needs — multi-location inventory, hybrid rental + sales workflows, and dealer-specific reporting. TrailerBase handles all of it.

This week · 3 locations
$128,400 in rentals
Austin
12 trailers
78% util
San Antonio
9 trailers
71% util
Houston
14 trailers
84% util
Operations · all locations
AUS-04
Equipment 22ft
On rent
AUS-07
Dump 14ft
Available
SAT-02
Enclosed 16ft
Available
SAT-05
Car hauler 20ft
In transfer
HOU-01
Gooseneck 32ft
On rent
HOU-09
Utility 14ft
Maintenance
Inventory · across 3 locations
MULTI-LOCATION

One inventory, every lot.

Sync inventory across yards, transfer trailers between locations with a single click, and report utilization per-location without spreadsheet gymnastics. Every yard sees the same source of truth.

Trailer · AUS-04
22ft Equipment Trailer
2024 · Diamond C · VIN ending 4592
Status
For sale · Hold rentals
New rental bookings paused while sale is in negotiation. In-flight bookings finish as scheduled.
For sale
Rental
Trailer record · #AUS-04
HYBRID WORKFLOWS

Sales today, rental tomorrow — same trailer.

A single trailer can flip between rental and for-sale status. The booking system holds new rentals while a sale is in negotiation; if the sale falls through, the unit returns to the rental pool the moment you flip it back.

Utilization
78%
All locations
Revenue
$128k
This quarter
Bookings · last 6 weeks
424855516773
Reporting · Q2 to date
DEALER REPORTING

Reporting that thinks like a dealer.

Utilization by location, revenue by salesperson, fleet ROI broken out per unit. The reports answer the questions dealers actually ask — not the generic asset-management ones.

12+ locations

managed by dealerships running on TrailerBase.

Largest dealership tenant currently active.
DEALERSHIP FEATURES

What ships for dealers.

Included with every dealership account
Multi-location inventory sync
One source of truth across every yard, with per-location reporting.
Hybrid rental + sales workflows
Flip trailers between rental and for-sale status; bookings respect both.
Dealer reporting
Utilization by location, revenue by salesperson, fleet ROI per unit.
Multi-user roles + permissions
Granular role assignment per user, per location, with audit logging.
Bulk fleet management & CSV import
Import a hundred-trailer fleet in under a minute; bulk edit in place.
Custom integrations with DMS systems
Common DMS systems supported via CSV/Zapier; custom on Enterprise.
From the field
We added rentals to our dealership last spring. By Q4 it was producing 22% of our profit.
GM, multi-location dealership
4 locations, North Texas
FAQ

Dealership-specific questions.

Does TrailerBase integrate with my DMS?

Custom integrations are available on the Enterprise plan. Common DMS systems are supported via CSV import / export and Zapier-style webhooks; rentals stay clean alongside your existing sales tooling.

How does multi-location pricing work?

Each location can be billed separately or rolled into one master account. Most multi-location dealerships consolidate to a master account with one invoice and per-location reporting underneath.

Can I assign different staff to different lots?

Yes — granular roles per location, per user. A salesperson can be view-only at one yard and full-edit at another, and the audit log records every change against the user who made it.

Can I move a unit between locations?

One-click transfer with a utilization audit log. The trailer record carries the move forward; reporting reflects the destination location from the transfer date onward.

Custom reporting?

Custom queries are available on the Enterprise plan. Every other plan includes CSV export on every report, so you can pull data into Excel, Sheets, or your BI tool of choice.

TALK TO US

Let's talk about your dealership.

We'll walk you through how dealerships use TrailerBase end-to-end.

Talk to dealerships teamStart free trial