TrailerBase syncs tolls straight from the toll network and lines each one up against your rentals by license plate. A toll that happened while a renter had the trailer is matched to that rental.
A toll it cannot place — a yard move, a maintenance run — waits in the review queue instead of being billed to the wrong person.
Matched tolls become line items on the rental invoice — the toll amount, plus an admin fee if your account uses one. The renter sees exactly what they are paying for, never a mystery surcharge.
Tolls that arrive after the rental closes go out on a quick follow-up invoice, so late-reported tolls still get recovered.
It captures the tolls your trailers rack up on toll roads, bridges, and tunnels, matches each one to the rental it happened during, and bills it back to that renter as a line item on their invoice — without you tracking anything by hand.
Each trailer needs a license plate and plate state saved on its profile (Trailers → Edit). That is how tolls are matched to your trailers — there is no transponder or separate toll account to manage.
Go to Tolls → Enrollments, pick the trailer, and click Enroll. Trailers still missing a plate or state are flagged so you can add them first. Enrollment is a one-time step per trailer.
Once a trailer is enrolled, tolls sync automatically — new toll events flow into your Tolls dashboard within minutes, and a regular reconciliation sync runs as a safety net so nothing slips through.
A matched toll is added to the rental invoice as a line item, along with an admin fee if your account is set up with one. If the toll arrives after the rental has already closed, TrailerBase raises a short follow-up invoice for it instead.
It is not billed to anyone. Unmatched tolls — like a yard move or a maintenance trip — wait in the Tolls → Review queue, where you can assign one to the right rental or leave it as a business cost. A toll is only ever billed to the renter who actually had the trailer.