Track utilization, maintenance, and earnings across your entire fleet — from single-truck operators to multi-location dealerships. Built for rental operators, not generic asset management.
Status syncs in real time from bookings, GPS pings, maintenance schedules, and pickup/return events. The trailer card is the single source of truth — what it is, who has it, when it comes back, and what is on its calendar next.
Learn more →Utilization heatmaps and revenue-per-trailer reports surface the units pulling their weight and the ones quietly losing you money. Reposition, repromote, or retire — with a number behind every decision.
Learn more →Service intervals are tied to each trailer's actual usage and automatically block the booking calendar on the days it is in the shop. The brake job that was due last month no longer slips — and a renter never reserves a unit that is on a lift.
Learn more →of admin time is what operators commonly recoup per week when fleet records consolidate from spreadsheets and email threads into one system.
GPS tracking·Maintenance schedules·Booking automation·Damage claims·Photo inspections·Insurance tracking
“Before TrailerBase, my fleet of 18 trailers lived in three spreadsheets and a paper calendar. Now I check one screen and see everything.”
From a single trailer to a fleet of several hundred. Tier caps are explicit: Launch holds up to 5 trailers, Pro up to 50, Advanced is uncapped. There is no hard ceiling on Advanced; performance is the same whether you have 12 or 1,200.
Both. You can add trailers one at a time through the dashboard with a guided form, or — on Pro and Advanced — bulk import via CSV. Map your spreadsheet columns to TrailerBase fields (make, model, year, daily rate, capacity, VIN) and a hundred-trailer fleet imports in under a minute.
Yes. Multi-location is included on the Advanced plan. Each trailer is assigned to a location, you can move trailers between locations and the transfer is logged in the asset history, and every report — utilization, revenue, maintenance — can be filtered by location to see how each yard is performing.
Service schedules live on the trailer itself, not in a separate spreadsheet. You can set time-based intervals (annual inspections), mileage- or hours-based intervals (brake jobs, bearing repacks), and one-off jobs. When work is due, the trailer is automatically blocked from new bookings on those dates so renters never reserve a unit that is in the shop.
Every trailer field is editable, including the type. You can create custom categories for goosenecks, livestock haulers, equipment trailers with specific tonnage ratings, ATV trailers, or any specialty unit. Custom fields are also supported on Pro and Advanced for things like ramp configurations or tie-down counts.
No. Upload as many photos as you need — exterior shots, interior, hitch detail, dimensions, condition photos for the renter portal. Photos are stored in optimized form, served from a CDN, and reused across your booking widget and contracts so you only have to upload once.
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