Scroll. The invoice on the right walks itself from draft to a closed line in your books — without you opening a spreadsheet, picking up the phone, or typing a single number twice.
Created the moment the booking was confirmed. Line items, tax, total — pulled from the rental. No retyping, no spreadsheet.
Apr 18 · 2:14 PMSent to Sarah at 4:32 PM with a one-tap payment link. SMS receipt followed at 4:33 PM so it lives in two inboxes.
Apr 18 · 4:32 PMSarah opened the invoice eight minutes after it landed. You'll know the moment a customer starts ignoring you, instead of guessing.
Apr 18 · 4:40 PM$308.51 captured to your Stripe account. Card ending 4242, txn ch_3O8sZ…XYZ. Payout lands in your bank Apr 22.
Apr 18 · 4:51 PMMatched to the Stripe payout that hit your bank Apr 22. Your accountant sees a closed loop. No manual entry, no month-end clean-up.
Apr 22 · 7:02 AMDrill into any invoice from the lifecycle view. Filter by status, date range, or customer. Bulk-export a quarter for your accountant in one click — no manual collation, no Friday-afternoon scramble.
Unpaid surfaces at the top. Reconciled disappears off the dashboard into the archive. The work that needs you is the work you see.
My month-end used to be a Sunday — chasing receipts, matching deposits, calling six customers about overdue invoices. Now it's a 20-minute review on Monday morning. The chase happens without me.
Yes. Add your logo, set the colors, edit the email and SMS copy, change the line-item labels. The structure (parties, line items, tax, total, lifecycle timeline) is fixed because it's the structure renters and accountants expect — but every word and every brand choice is yours.
Yes. Tax rates are configured per pickup location. Cross-state rentals use the rate of the location the trailer leaves from, which matches how state agencies expect rental tax to be filed. If you're multi-state, every invoice ends up tagged with the right rate without you thinking about it.
TrailerBase uses Stripe for processing. Stripe charges the standard 2.9% + 30¢ per card transaction (less for ACH). TrailerBase itself does not take a cut of any payment — the money flows directly from your renter to your bank account.
Yes. Spin up a one-off invoice for damage charges, late fees, lost-equipment recovery, or any ad-hoc work. It uses the same lifecycle (sent → viewed → paid → reconciled), the same payment methods, and lands in the same archive. Not every dollar comes from a rental.
QuickBooks Online integrates today — invoices, payments, refunds, and tax mappings all flow through automatically. Xero is in private beta with a handful of operators; we'll open it up broadly later this year. CSV export works for any other accounting software in the meantime.
Mark it paid manually from the invoice screen with a memo line for the check number. The invoice still progresses through the lifecycle and reconciles against your bank deposit when it clears — your books stay clean even when the payment method is offline.