Business Assistant Prompt Examples

50 prompts to get more out of your Business Assistant

The AI Business Assistant is most useful when you know what to ask. Here is a categorized list of real-world prompts that save time every week.

Revenue and financial insights

1. "What did I earn last week, and how does it compare to the week before?"
2. "Show me monthly revenue for the last 12 months as a chart."
3. "Which trailer has the highest revenue per day this year?"
4. "What is my average reservation value this quarter?"
5. "How much deposit money am I currently holding?"
6. "List every unpaid invoice over 14 days old."
7. "What's my year-over-year growth for Q1?"

Renter insights and segmentation

1. "Who are my top 10 spenders in the last 12 months?"
2. "Find renters with no booking in 6 months — I want to win them back."
3. "Which renters have had two or more damage claims?"
4. "Show me new renters from this month who haven't booked again."
5. "What's my repeat rental rate this year?"
6. "List renters who spent over $2,000 total and haven't booked in 90 days."

Outreach and communication

1. "Send a payment reminder to every overdue invoice."
2. "Draft an email to repeat customers with a 15% off code for spring."
3. "Send a thank-you SMS to my top 20 renters this quarter."
4. "Write an apology email to renters affected by last weekend's outage."
5. "Draft a review request email for everyone who completed a reservation last month."
6. "Send a happy birthday message to renters with a birthday this week."

Bookings and scheduling

1. "What reservations do I have this weekend?"
2. "Which trailers are unbooked next week?"
3. "Show me all overlapping bookings — I want to make sure I'm not double-booked."
4. "Create a reservation for John Smith, Dual-Axle #3, next Saturday through Monday."
5. "What's my busiest day of the next 30?"
6. "List all reservations ending today so I can prep for returns."

Maintenance and fleet health

1. "Which trailers are overdue for inspection?"
2. "Schedule maintenance for trailer T-104 in 30 days."
3. "Show me all open maintenance tasks sorted by priority."
4. "What did I spend on maintenance last year?"
5. "Which trailer has the highest maintenance cost per mile?"
6. "List trailers that haven't been serviced in over a year."

Pricing and utilization

1. "What's my utilization rate this quarter by trailer type?"
2. "Which trailers have utilization below 30%?"
3. "Apply a $10 weekend surge to all utility trailers."
4. "Compare my rates to the suggestions from the Pricing Optimizer."
5. "Which trailer has the best ROI since I bought it?"

Damage claims and recovery

1. "How many open damage claims do I have and what's the total?"
2. "Show me the longest-running open claim and who's assigned."
3. "Which renters have had damage claims filed against them?"
4. "What's my average time to close a damage claim?"

Marketing and growth

1. "Draft a Google Ads description highlighting my cargo trailer lineup."
2. "Suggest 5 Instagram post ideas for this month."
3. "What lead source brings me the highest LTV renters?"
4. "Write a referral program email I can send to past renters."

Operations and admin

1. "How much do I owe in Stripe fees this month?"
2. "What's in my inbox that hasn't been responded to in 24 hours?"
3. "Export my revenue report for February and email it to my accountant."
4. "Which team member closed the most claims last quarter?"

Deep dives

1. "Why did revenue drop 12% in March compared to February?"
2. "What would raising weekend rates by 10% do to my estimated revenue?"

Tips for good prompts

• Name time ranges explicitly — "last week," "Q1 2026," "since January"
• Include specific entities — use trailer names, renter names, amounts
• Ask for a format — "as a table," "as a chart," "as a CSV"
• Iterate — refine by asking follow-ups instead of rewriting long prompts

Advanced plan only

All of these prompts require the Advanced plan. Launch and Pro plans have limited access — see the AI Usage and Limits article for details.