Invoices, payments, Stripe, and security deposits.
11 articles
Build an invoice from a reservation or start blank, then add line items, tax, discount, and notes before sending to the renter.
A tour of the standard line-item types — rental, delivery, cleaning, deposit, tolls, late fees, damage, and custom — and how each is displayed.
Preview, then send an invoice via email with a PDF attachment, a public payment link, and view/open/paid event tracking.
Record cash, check, card, ACH, or other payments against an invoice with method, amount, date, and memo — partial payments supported.
Automate the nudges — send reminders N days after due, follow up every M days, cap at max reminders, with BCC and per-invoice pause.
Work the Overdue tab — age-banded color coding, late-fee preview, one-click reminders, and a write-off option for uncollectable balances.
Configure the defaults that shape every invoice — payment terms, tax rate and label, number prefix, notes, logo/address, and accent color — from Settings → Invoicing.
What renters see when they click your invoice link — logo, line items, total, Pay Online button, PDF download, and saved-card receipts.
Accept card payments on invoices, quotes, and deposits by connecting your Stripe account in a few clicks.
Set per-trailer deposit amounts and choose how you collect them — display only, charge-and-refund, or pre-authorization.
Set one flat tax rate and label in Settings, and TrailerBase applies it to invoices, auto-generated rental and overage invoices, and quotes — plus what TrailerBase does and does not handle for you.
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